Bid 24-506-01
August 28, 2023
Request for Proposal on a 5-6 Passenger (Full-Size/Mid-Size Hybrid Sedan)
PLEASE NOTE:
USD #506 is requesting proposals from qualified Dealers to provide the District with 1 New Toyota Camry SE Hybrid 5-6 passenger Full-Size Sedan. The selected dealer will be responsible for meeting or exceeding all vehicle specifications listed in this Request for Proposal (RFP). Proposals received after the deadline will be returned unopened. Proposals that are incomplete in form or content will be deemed non-responsive and will not be considered. Once accepted, proposals become the property of the District. The District reserves the right to request additional information or clarification upon review of your Proposal. This Request for Proposal should not be construed as a guarantee of business or contract. The objective of this RFP is to select a dealer that, based on the content and evaluation of the proposals received, will best serve the needs of the District at this time. However, the District may also, upon review of proposals, elect not to award a contract to any respondent. Questions regarding this RFP may be submitted by email or phone to:
CONTACT PERSON:
Name: Shane Holtzman
Address: 401 S. High School St.
City, State Zip: Altamont, KS 67330
Phone Number: 620-778-4344
Email: sholtzman@usd506.org
SUBMISSION OF PROPOSALS:
Proposals may be submitted (in person, by fax, writing, or email) to:
USD 506 District Office
Attention: Shane Holtzman
Address: 410 S. High School St.
City, State Zip: Altamont, KS 67330
Phone: 620-778-4344
Email: sholtzman@usd506.org
By deadline date: August 11, 2023, @ 1:00 p.m.
All proposals received after the bid deadline shall be returned to the Vendor unopened
MINIMUM VEHICLE REQUIREMENTS/OPTIONS:
Mechanical & Performance
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Engine: 208 combined system net horsepower
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Emission rating: Super Ultra-Low Emission Vehicle (SULEV)
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Transmission: Electronically controlled Continuously Variable
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Transmission (ECVT) with sequential shift mode
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Body Construction: Unitized body with front and rear anti-vibration sub-frames
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Steering: Electric Power Steering (EPS); power-assisted rack-and-pinion
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Turning circle diameter, curb to curb (ft.) 38.0
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Engine 2.5L 4-Cyl. Gas/Electric Hybrid Engine
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Weight Rating 4625 lbs
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Engine: 2.5-Liter Dynamic Force 4-Cylinder DOHC D-4S Injection
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Dual Variable Valve Timing with intelligence (VVT-i) and Eco, Normal, Sport and EV drive modes; 176 HP @ 5700 pm; 163 lb.-ft. @ 5200 грт
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Traction Battery: Sealed Lithium-ion (Li-ion)
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Drivetrain: Front-Wheel Drive (FWD)
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Suspension: Independent Macherson strut front suspension with stabilizer bar; multi-link rear suspension with stabilizer bar, sport-tuned shock absorbers and springs, and front strut tower bracing
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Brakes: Power-assisted ventilated 12-in. front disc brakes; solid 11.06-in. rear disc brakes and integrated regenerative braking
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Front-Wheel Drive (FWD)
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Electronically controlled Continuously Variable Transmission
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(ECVT) with sequential shift mode
Exterior
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Primary Color: Summit White or White
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Bi-LED combination headlights with black trim and auto on/off feature
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LED combination taillights with black trim
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Color-keyed sport side rocker panels
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Color-keyed outside door handles with touch sensor lock/unlock feature
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Washer-linked intermittent windshield wipers
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Acoustic noise-reducing front windshield
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Single exhaust with dual chrome tips
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Roof-mounted shark-fin antenna
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18-in. black machined-finish alloy wheels
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High Solar Energy-Absorbing (HSEA) glass
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Color-keyed rear spoiler
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In-glass AM/FM antenna
Exterior Dimensions
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Overall length 192.7
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Overall width 72.4
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Ground clearance 5.7
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LED Daytime Running Lights (DRL) with on/off feature
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Black front grille with sport mesh lower grille insert
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Color-keyed heated power outside mirrors with turn signal indicators
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Overall height 56.9
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Track (front/rear) 62.2/62.6
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Wheelbase 111.2
Interior
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Smart Key System on front doors and trunk with Push Button Start, remote keyless entry system, and remote illuminated entry
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Two front and two rear cup holders; two front door and two rear bottle holders
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Power door locks with shift-linked automatic locking feature with anti-lockout feature
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One 12V auxiliary power outlet
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Electric Parking Brake (EPB) with Brake Hold function
INSTRUCTIONS, TERMS, AND CONDITIONS:
By signing and submitting a response to this RFP the dealer acknowledges receipt and acceptance of these Instructions, Terms, and Conditions.
ACCEPTANCE OR REJECTION OF RESPONSES:
Proposals will be evaluated by District personnel familiar with the requirements of this RFP and the needs of the District.
The District reserves the right to reject any and all incomplete responses, that contain errors, arrive after the due date/time, or are submitted by unqualified organizations.
The District reserves the right not to award a contract if the District, in its sole discretion, deems the responses received pursuant to this RFP lacking in any respect or insufficient to meet the District's requirements and needs.
The District reserves the right to request any dealer submitting a proposal to clarify its proposal or to supply additional material deemed necessary to assist in the selection process
The Dealer agrees that failure on its part to list all cost components related to the purchase will not constitute an acceptable justification to re-quote the proposal.
The Dealer acknowledges that the original proposal and costs provided stand. However, the dealer has the option of withdrawing a proposal at any time until a final contract is executed
The District reserves the right to cancel or renegotiate the purchase at any time prior to an order being submitted.
The District reserves the right to negotiate terms and scope of work with the lowest responsible bidder. If an agreement cannot be negotiated, the District reserves the right to negotiate with another bidder.
The District may, at its option, request additional information or ask for clarification from respondents, if necessary.
A final contract will be awarded to the lowest responsible bidder per KSA 72-5211
Note: Although price is of prime consideration in determining the lowest responsible bidder, it is not the sole determining factor. The determination may involve all or some of the following factors: price, previous experience and performance, conformity to specifications, delivery schedule, compatibility, other costs, other objective and accountable factors which are reasonable, and any other considerations that may be deemed relevant by the District.
SUBMISSION OF PROPOSALS:
Proposals may be submitted (in person, by fax, writing, or email) to:
USD 506 District Office
Attention: Shane Holtzman
Address: 410 S. High School St.
City, State Zip: Altamont, KS 67330
Phone: 620-778-4344
Email: sholtzman@usd506.org
By deadline date: August 11, 2023, @ 1:00 p.m.
All proposals received after the bid deadline shall be returned to the Vendor unopened
ASSIGNMENT PROHIBITED:
No contract awarded under this proposal shall be assigned without the express, prior written approval of the District. Any attempted assignment in violation of the provision may be voided at the option of the School Board
NON-DISCRIMINATION:
District Name USD 506 does not discriminate in the selection, acceptance, or treatment of any contractor based on race, color, national origin, religion, sex, sexual orientation, handicap, age, veterans status, or medical condition
HOLD HARMLESS:
The Dealer shall defend, indemnify, and hold the District, its officers, agents, volunteers, and employees harmless from any and all causes of action or claims of damages arising out of or related to the Dealer’s performance under this contract